The entire process is detailed below.

It is helpful as you read through the below if you know whether or not you are eligible for free equipment.

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1.

To make the process as easy as possible, you should gather some information prior to beginning.

Ensure that you have the following ready:

  • A working email address that you can check regularly; all information for this program will come via email.
  • If you plan to accept the Supplemental Nutrition Assistance Program, (SNAP):
    • Copy of the Social Security card of the person listed on the application
    • Copy of the driver's license of the of the person listed on the application
    • If you are applying as a nonprofit for the market - a copy of the 501(c) 3 determination letter from the IRS.
    • Any additional business licenses that you may have for your farm or market (as applicable; if you have none that is fine)

Regardless of whether you plan to get FREE equipment or if you will pay for your equipment:

  • Bank account information for the account where funds will be deposited when transactions occur
  • Ability to sign the contracts for processing transactions

Note that you will need a smart device that has iOs version 11.0+ for the application to work.

1.
In order to accept SNAP, you must be approved by the Food & Nutrition Service (FNS) of the United States Department of Agriculture (USDA).

To complete the USDA SNAP Retailer Application, you can:

  • Choose do it on your own: We have a detailed explanation of how you can do this; see below.
  • Choose to have one of our Regional Representatives complete the application with you: We can even submit the application on your behalf through secure channels; you can schedule a time to chat with one of our Regional Representatives, Lauren or Tiffany. Find a time that works for you here. Be sure to have all of the required documents handy during your appointment.

If you choose to complete it yourself, instructions are below:

  1. USDA Account Registration - you must set up an online account in order to submit an application for approval to FNS:
  2. After you setup an online account, you must then submit an application to get a FNS number:
    • Useful tips and documents:
      • Be sure to enter “NAFMNP” into the “Chain Store Number” field on the first page to be added to the list for free equipment.
      • When you finish the application you will be able to print a copy of your application, which is a multiple page agreement. On the top of page 5 you will see your 6-digit FNS number. Be sure to write it down as you will not see it again once you leave the screen.
      • USDA SNAP Application Guidance
      • Sample FNS SNAP Authorization Application
      • If you have any questions, you can call the USDA farmers market / direct marketing farmer hotline at 312-353-6609.
    • After receiving confirmation that your account has been set up, use your UserID and Password that you set up in Step 1 to get to and fill out the application here: USDA SNAP Application Login
    • Select “Start a New Application” and complete the application
    • Print out the Certification and Signature Page provided after you have submitted the application.
    • Collect all the following documents so that you have electronic versions:
      • Signed Certification and Signature page; Here’s a Sample USDA Signature and Certification Form but you will be able to download one for your application when you submit it.
      • Color copy of Valid Photo ID (such as a License or Passport) for all person(s) listed on the application
      • Copy of Social Security Number Card for all person(s) listed on the application
      • IF you have any Business Licenses to do business at that location you MUST also submit copy(ies) - if you do not have these then this does not apply
    • Submit documents via the online application by attaching your electronic files.
1.
We will help you through setting up processing accounts to be able to accept all electronic transactions.

Read more about the process below; but you will be guided through it at each step of the way.

2.
In order to accept electronic SNAP/EBT payments, you must set up an account for processing transactions.

Once you are approved, you will receive a link to the Novo Dia Group / TotilPay application for processing SNAP (and eWIC if applicable in your state).

In order to complete the application, you will need:

  • Bank Account Number where you will receive the electronic payments from sales made.
  • Your 6-digit USDA FNS number and a copy of your approval from USDA that your number has been activated.
  • Any additional documentation required to confirm information on your application. Some examples of items you may need copies of: driver's license, 501(c)3 confirmation, social security card, cancelled check, business license, etc.
  • A working email address that you can check regularly.
3.
In order to accept electronic payments, you must set up a merchant account for processing transactions.

You can use two options for processing credit and debit; WorldPay or Square.

If you choose Square, you must sign up online to setup your account.

  • After you receive your setup information for the TotilPayGo application you can add Square through the app.

If you choose WorldPay, you must complete their Customer Processing Agreement (CPA) to set up your account; this agreement is for a three-year contract.

  • You will receive the CPA document to sign after you select WorldPay through the NDG/TotilPay application listed above.

In order to complete either agreement, you will need:

  • Bank Account Number where you will receive the electronic payments from sales made.
  • Any additional documentation required to confirm information on your application. Some examples of items you may need copies of: driver's license, 501(c)3 confirmation, social security card, cancelled check, business license, etc.
  • A working email address that you can check regularly.
1.
Your equipment will ship after your account is approved. Novo Dia Group is MarketLink's software & equipment provider and will send you notifications via email.

Equipment shipping:

  • You can expect to receive your equipment within 2-3 weeks.
  • You will receive an email notification from Novo Dia Group when your equipment has been shipped.

Set-up your device:

  • You will receive an email notification from Novo Dia Group requesting that you set up your MobileEBT.com account; you must sign in to this account to activate your device.
  • Install the TotilPayGo application on your smart device.
  • Your equipment will come with step-by-step instructions on how to set up the reader, use the TotilPayGo application, process transactions, as well as create and download reports.

Training is available on setup and use of your machine. Sign up for training via your welcome packet of information you receive via email from Novo Dia Group or here: Request Training.